CIMS learning and development

A range of training materials have been developed to support users of the client incident management system (CIMS).

Please note that some materials were created to support the implementation of the CIMS, and should be read with policy updates and related summary documents on the Client incident management system page for funded agencies.

Policy update 1-2020 (word) applies from 3 February 2020. Key changes include:

  • extending the timeline for submission of major impact incident reports from within 24 hours of incident disclosure to within three business days of becoming aware of the incident
  • replacing the monthly bulk submission of non-major impact incident reports with a requirement to submit reports individually within three business days of becoming aware of the incident
  • removing the screening process for major impact incidents (follow-up actions are determined automatically)
  • a requirement to submit case review outcomes to the department.

Updates will be progressively made to content to reflect changes.

Self-paced learning modules

Four self-paced learning modules to support service provider staff in their understanding of the CIMS policy have been developed.

Each module will take participants between 1 to 2 hours to complete. They include the learning objectives for participants, a number of self-checked learning activities and a participant feedback form.

Module 1: The CIMS end-to-end model (word)

Module 2: Responding to and reporting client incidents (word)

Module 3: Investigating client incidents (word)

Module 4: Reviewing client incidents (word)

CIMS IT self-paced learning modules

Two self-paced, e-learning modules to support service providers to use the CIMS client incident report webform and client incident register. Each module will take participants up to an hour to complete.

These modules are easy to navigate and include simulations of tasks undertaken with an opportunity for participants to practice tasks.

Please note: We are currently having technical issues with these modules. Please contact CIMS@dhhs.vic.gov.au if you have any issues.

CIMS IT user manuals

Two detailed CIMS IT user guides support service provider staff to use the CIMS IT have been developed.

Training environment incident report webform

The training incident report webform provides support to service provider staff in creating and submitting a client incident report. Please note that in the training environment:

  • Users must select ‘Department of Health and Human Services (DHHS)' as the service provider organisation
  • The function to ‘save and return to a draft incident report’ is not enabled.
Contacts
CIMS Helpline
CIMS@dhhs.vic.gov.au

Specific policy and system related supports is available through the CIMS website resources or via email: cims@dhhs.vic.gov.au.

Stakeholders using their own IT reporting system and submitting incidents via the application program interface (API) should continue to speak with their IT vendor.